← Florida's state agencies, by the numbers
Department of State
Spending excluding construction declined 4.3% between FY2019 and FY2026 against a population-and-inflation baseline of 45.1%, below the baseline. FY2026 spending excluding construction: $111M.
Snapshot
Between FY2019 and FY2026, Florida's population grew 11.9% and prices in the South region (CPI-U) rose 29.7%. Together they account for 45.1% growth in any figure that kept pace with the state. That is the baseline every figure below is compared to. “At the baseline” figures are what each amount would be if it had grown at exactly that rate since FY2019; “cumulative” sums the yearly difference between the actual figure and that path. They describe the arithmetic, not what the agency could or should have done. “Spending excluding construction” is the amount spent in every appropriation category except fixed capital outlay (construction and land, which is appropriated in one year, spent over several and recorded against the year appropriated) and transfers to a state trust fund or the General Revenue Fund (dollars that appear again as spending when drawn from the receiving fund). Each is shown separately where it occurs.
Fiscal years are named by the year they end in: FY2026 is July 1, 2025 to June 30, 2026. “Spending” is the amount disbursed as recorded on Transparency Florida; the “operating budget” is the year's appropriations as amended during the year. † A dagger marks a year with a data note.
Spending against the baseline
Department of State spending excluding construction fell from $116M in FY2019 to $111M in FY2026, −4.3%. The population-and-inflation baseline was 45.1%: at that rate the FY2026 figure would be $169M, so FY2026 is $57M below the baseline. Over the seven years FY2020–FY2026, spending excluding construction ran a cumulative $199M below the baseline path.
Actual spending excluding construction as recorded on Transparency Florida; the dashed line is the FY2019 figure grown by population and inflation.
Each bar is the year's actual minus the FY2019 figure grown by population and inflation to that year. The cumulative figure in the snapshot is the sum of these bars from FY2020.
| Fiscal year ($ millions) | Spending excluding construction | At the FY2019 baseline | Above (+) / below (−) | Fixed capital outlay (recorded against the year) | Spending, all categories | Operating budget | Budget not drawn in year |
|---|---|---|---|---|---|---|---|
| FY2015 | 125.0 | — | — | 32.7 | 157.7 | 157.7 | 0.0 |
| FY2016 | 94.9 | — | — | 28.1 | 123.0 | 123.0 | 0.0 |
| FY2017 | 103.1 | — | — | 32.8 | 136.0 | 136.5 | 0.5 |
| FY2018 | 95.8 | — | — | 15.9 | 111.7 | 112.8 | 1.1 |
| FY2019 | 116.2 | 116.2 | 0.0 | 1.5 | 117.8 | 118.3 | 0.5 |
| FY2020 | 102.2 | 119.5 | −17.3 | 17.9 | 120.1 | 124.1 | 3.9 |
| FY2021 | 109.6 | 124.5 | −14.8 | 7.5 | 117.2 | 123.8 | 6.6 |
| FY2022 | 120.0 | 136.3 | −16.3 | 23.9 | 143.8 | 151.7 | 7.8 |
| FY2023 | 156.5 | 147.8 | 8.6 | 65.4 | 221.9 | 245.0 | 23.1 |
| FY2024 | 125.2 | 155.7 | −30.5 | 63.3 | 188.5 | 208.7 | 20.2 |
| FY2025† | 90.2 | 161.9 | −71.7 | 37.2 | 127.4 | 176.4 | 49.0 |
| FY2026 | 111.2 | 168.6 | −57.4 | 3.5 | 114.7 | 131.2 | 16.5 |
| FY2027 (in progress; spending to date) | — | — | — | — | 30.6 | 185.9 | — |
FY2027 is the year in progress: its operating budget is shown and its spending to date is not compared with any baseline. “Budget not drawn in year” is the operating budget minus spending; reversions have already been taken out of the operating budget, so the gap is authority still being spent in later years or never drawn — the observations say which categories it sits in. FY2027's operating budget carries, for construction, balances from earlier years' appropriations.
Where the money comes from
Of the FY2026 operating budget (all categories, construction included), 86% was General Revenue, 8% state trust funds and an estimated 6% federal money. Spending excluding construction from state funds (General Revenue and state trust funds; General Revenue from the ledger, the trust-fund part by the fund rule) grew 31.4% between FY2019 and FY2026, below the baseline; from federal money it declined 78.0%, from $38M to $8.4M (the ledger pages give the General Revenue and trust-fund dollars exactly; the federal share of trust funds is estimated).
Spending by fund from the ledger pages (General Revenue and trust-fund disbursements exact); the federal share of each trust fund is the Legislature's classification of that fund, or the agency's own budget request for mixed funds.
| Operating budget by fund type ($ millions) | General Revenue | State trust funds (est.) | Federal (est.) | Total |
|---|---|---|---|---|
| FY2019 | 69.6 | 10.7 | 38.0 | 118.3 |
| FY2020 | 92.7 | 9.8 | 21.6 | 124.1 |
| FY2021 | 71.5 | 10.0 | 42.3 | 123.8 |
| FY2022 | 111.1 | 10.3 | 30.3 | 151.7 |
| FY2023 | 216.2 | 10.1 | 18.7 | 245.0 |
| FY2024 | 187.1 | 10.5 | 11.1 | 208.7 |
| FY2025 | 154.0 | 10.8 | 11.7 | 176.4 |
| FY2026 | 112.2 | 10.6 | 8.4 | 131.2 |
| FY2027 (in progress) | 156.2 | 12.4 | 17.3 | 185.9 |
General Revenue is the state's general tax money. Trust funds hold money dedicated by law to a purpose; some are state money (licence fees, the lottery's education transfer, documentary stamp taxes), others carry federal grants. The split of trust funds into state and federal is an estimate: the Legislature's own classification of each fund (Fiscal Analysis in Brief) decides when a fund is essentially one or the other, and the agency's budget request gives the split for mixed funds. The about page gives the rule in full.
Where it goes
By budget entity
A budget entity is the unit the Legislature appropriates to inside an agency — a program, an institution, a division. Figures are spending excluding construction, the same basis as the rest of the page. Entities with spending in any of the years shown, largest in FY2026 first; an entity that rounds to zero in every column is left out. ↔ marks an entity whose change coincided with an opposite move in another entity the same year.
| Budget entity, spending ($ millions) | FY2019 | FY2022 | FY2024 | FY2026 | FY2019–FY2026 | At baseline, FY2026 | Above baseline |
|---|---|---|---|---|---|---|---|
| Library, Archives and Information Services | 36.0 | 41.5 | 33.4 | 31.1 | −13.6% | 52.3 | −21.2 |
| Arts and Culture | 10.0 | 31.9 | 40.4 | 24.8 | +146.8% | 14.6 | 10.2 |
| Executive Direction and Support Services | 9.2 | 10.9 | 15.1 | 16.7 | +81.3% | 13.4 | 3.3 |
| Historical Resources Preservation and Exhibition | 10.0 | 13.2 | 13.4 | 13.0 | +30.0% | 14.5 | −1.5 |
| Elections | 43.5 | 14.2 | 10.4 | 12.3 | −71.8% | 63.1 | −50.8 |
| Commercial Recordings and Registrations | 7.5 | 8.3 | 11.1 | 12.0 | +60.7% | 10.8 | 1.2 |
| Office of Election Crimes and Security | — | — | 1.4 | 1.3 | — | — | — |
By appropriation category
Spending by category from the public “Amount Spent by category” pages, largest in FY2026 first; categories with no spending in any year shown are left out. Categories are the state's: salaries and benefits, expenses, special categories (contracted services and most program payments), aid to local governments, fixed capital outlay (construction), and so on.
| Appropriation category, spending ($ millions) | FY2019 | FY2022 | FY2024 | FY2026 | FY2019–FY2026 | Above baseline |
|---|---|---|---|---|---|---|
| Special categories | 51.2 | 50.6 | 56.8 | 40.1 | −21.7% | −34.2 |
| Salaries and benefits | 24.1 | 23.8 | 30.0 | 32.9 | +36.7% | −2.0 |
| Aid to local governments | 28.6 | 31.4 | 23.3 | 22.8 | −20.2% | −18.7 |
| Expenses | 7.8 | 7.9 | 11.5 | 11.4 | +46.6% | 0.1 |
| Grants and aids to local governments and non-state entities (fixed capital outlay) | 1.5 | 22.1 | 56.7 | 3.5 | +127.6% | 1.3 |
| Other personal services | 2.9 | 3.0 | 2.8 | 2.4 | −19.8% | −1.9 |
| Data processing services | 1.5 | 0.0 | 0.4 | 1.6 | +5.4% | −0.6 |
| Operating capital outlay | 0.1 | 3.2 | 0.5 | 0.0 | −81.1% | −0.1 |
| Fixed capital outlay | — | 1.8 | 6.6 | — | — | — |
Special categories, by name
| Special categories, operating budget ($ millions, largest in FY2026) | FY2019 | FY2022 | FY2024 | FY2026 | FY2019–FY2026 |
|---|---|---|---|---|---|
| Grants and AIDS - Cultural and Museum Grants | 4.7 | 23.4 | 33.0 | 21.7 | +363.2% |
| Contracted Services | 6.0 | 6.9 | 6.7 | 6.2 | +3.8% |
| Litigation Expenses | — | 1.6 | 2.9 | 3.0 | — |
| Library Resources | 3.8 | 3.6 | 3.8 | 2.9 | −23.8% |
| Grants and AIDS - Historic Preservation Grants | 2.5 | 1.9 | 2.2 | 2.7 | +5.8% |
| Statewide Voter Registration System | — | — | 1.4 | 1.8 | — |
| Cloud Computing Services | — | — | — | 1.2 | — |
| Grants and AIDS - Florida African-American Heritage Preservation Network | 0.5 | 0.7 | 0.8 | 0.8 | +77.8% |
| Grants and AIDS - Culture Builds Florida | — | 3.4 | 3.4 | 0.4 | — |
| Rico Act - Alien Corporations | 0.2 | 0.3 | 0.3 | 0.3 | +12.5% |
| Risk Management Insurance | 0.2 | 0.3 | 0.2 | 0.3 | +25.2% |
| Historic Cemeteries Program Grants | — | — | — | 0.2 | — |
| Transfer to Department of Management Services - Human Resources Services Purchased Per Statewide Contract | 0.1 | 0.0 | 0.2 | 0.2 | +14.7% |
| Enterprise Cybersecurity Resiliency | — | — | — | 0.2 | — |
| Election Fraud Prevention | 0.4 | 0.4 | 0.4 | 0.1 | −69.1% |
Positions
Established positions went from 408 in FY2019 to 450 in FY2026 (+10.3%), against population growth of 11.9%; that is 0.19 positions per 10,000 residents in FY2026, from 0.19 in FY2019.
Established positions are those set up in the state's personnel system on the day the summary was taken; filled positions have someone in them.
| Positions (State Positions summary) | Authorized | Established | Filled | Vacant | Per 10,000 residents (established) |
|---|---|---|---|---|---|
| FY2015 | 408 | 408 | 379 | 29 | 0.2 |
| FY2016 | 406 | 406 | 363 | 43 | 0.2 |
| FY2017 | 411 | 411 | 375 | 36 | 0.2 |
| FY2018 | 408 | 408 | 381 | 27 | 0.2 |
| FY2019 | 408 | 408 | 369 | 39 | 0.2 |
| FY2020 | 408 | 408 | 350 | 58 | 0.2 |
| FY2021 | 414 | 414 | 347 | 67 | 0.2 |
| FY2022 | 414 | 414 | 331 | 83 | 0.2 |
| FY2023 | 444 | 444 | 358 | 86 | 0.2 |
| FY2024 | 459 | 459 | 401 | 58 | 0.2 |
| FY2025 | 457 | 457 | 379 | 78 | 0.2 |
| FY2026 | 450 | 450 | 397 | 53 | 0.2 |
Among the agencies
Among the 31 agencies compared on the same years, Department of State ranks #30 of 31 (the second-lowest) on spending excluding construction growth above the baseline in percentage points, #25 of 31 on cumulative dollars above the baseline path, #28 of 31 on spending excluding construction per resident in FY2026, and #4 of 31 on growth in established positions relative to population growth.
Key observations
What the numbers support. Descriptive, not prescriptive. Single-year changes in a budget entity are listed when the entity rose 25% or more or fell 30% or more in a year, by at least $10 million or 2% of the agency's spending excluding construction, whichever is larger; the three largest by dollars are printed.
- Department of State spending excluding construction fell from $116M in FY2019 to $111M in FY2026, −4.3%. The population-and-inflation baseline was 45.1%: at that rate the FY2026 figure would be $169M, so FY2026 is $57M below the baseline. Over the seven years FY2020–FY2026, spending excluding construction ran a cumulative $199M below the baseline path.
- Per resident, spending excluding construction went from $5 in FY2019 to $5 in FY2026, which is $4 in FY2019 dollars.
- Set aside from the figures above and shown separately: fixed capital outlay — construction and land, spent over several years and recorded against the year it was appropriated — was $1.5M recorded against FY2019 and $3.5M so far against FY2026, a year whose construction money is still being spent.
- Split at the pandemic years: FY2019–FY2022 spending excluding construction grew 3.2% against a 17.3% baseline, and FY2022–FY2026 it declined 7.3% against 23.7%.
- Of the FY2026 operating budget (all categories, construction included), 86% was General Revenue, 8% state trust funds and an estimated 6% federal money. Spending excluding construction from state funds (General Revenue and state trust funds; General Revenue from the ledger, the trust-fund part by the fund rule) grew 31.4% between FY2019 and FY2026, below the baseline; from federal money it declined 78.0%, from $38M to $8.4M (the ledger pages give the General Revenue and trust-fund dollars exactly; the federal share of trust funds is estimated).
- The budget entity with the most spending above the baseline was Arts and Culture: $10M in FY2019 to $25M in FY2026 (+146.8%, against a 45.1% baseline).
- The budget entity furthest below the baseline was Elections: $43M in FY2019 to $12M in FY2026 (−71.8%, against the same 45.1% baseline).
- Established positions went from 408 in FY2019 to 450 in FY2026 (+10.3%), against population growth of 11.9%; that is 0.19 positions per 10,000 residents in FY2026, from 0.19 in FY2019.
- In FY2026 the operating budget was $131M and spending $115M; the $16M difference (13%) is budget authority not drawn within the year: $14M in fixed capital outlay grants to local governments and non-state entities. Amounts that reverted at year-end are already out of the operating budget shown.
- The Legislature's enacted appropriation for the Department of State (the General Appropriations Act and other appropriation bills, net of vetoes) and the operating budget these pages use differed most in FY2019: $97M enacted, $118M operating budget after budget amendments during the year and year-end reversions — $21M more. By fund, the operating budget was +$14M against the enacted figure in trust funds (where money received during the year — federal grants and disaster money among it — is added by budget amendment) and +$7.2M in General Revenue. The two differed by 10% or more in two of the seven years FY2019–FY2025 that the site's Ten-Year History covers.
- Among the 31 agencies compared, Department of State ranks #30 of 31 (the second-lowest) on spending excluding construction growth above the baseline (percentage points, FY2019–FY2026) and #25 of 31 on cumulative dollars above the baseline path.
- Spending in Arts and Culture went from $40M in FY2024 to $3.8M in FY2025 (−90.6%).
- Spending in Elections went from $11M in FY2018 to $43M in FY2019 (+311.0%). In that year an estimated 60% of the entity's budget was federal money.
- Spending in Elections went from $43M in FY2019 to $13M in FY2020 (−69.1%).
Questions this raises
Questions an agency or legislative staff member could answer. The records show the change; they do not show the reason.
- What drove Arts and Culture spending from $10M to $25M between FY2019 and FY2026?
- What drove Elections spending from $11M to $43M in FY2019? An estimated 60% of that entity's budget was federal money that year.
- Of the $16M of FY2026 budget authority not spent within the year ($14M in fixed capital outlay grants to local governments and non-state entities), how much is being spent in later years and how much was never released?
Sources and method
- Transparency Florida — Department of State: operating budget and amount spent by budget entity, FY2026 (the same page for each year FY2015–FY2027) — Executive Office of the Governor, from the state's accounting system (FLAIR) and appropriations system (LAS/PBS)
- Transparency Florida — Department of State: budget analyst view, with the budget-entity detail pages (appropriations by category and fund) — same source
- Transparency Florida — State Positions summary, each year — same source
- Transparency Florida — Ten-Year History of Appropriations, Department of State (enacted appropriations by program, operations and fixed capital outlay, FY2016–FY2025) — same source
- Florida Fiscal Portal — Department of State, Legislative Budget Request, Exhibit D-3A (used for the state / federal split of trust funds) — Executive Office of the Governor, Office of Policy and Budget
- Florida Demographic Estimating Conference, June 22, 2026 — Florida resident population, April 1 of each year — Office of Economic and Demographic Research
- CPI-U, All Items, South region (BLS series CUUR0300SA0), via FRED; July–June fiscal-year averages
Figures are amounts spent and operating budgets as recorded on Transparency Florida, the Governor's budget and spending site, for each fiscal year; positions from the same site's State Positions summary. The baseline multiplies the FY2019 figure by population growth (EDR's April 1 estimates, the one published series, no splice) and by the change in the CPI-U for the South region (July–June averages). This is an analysis of public records; it is not an examination of any agency's books, and it makes no recommendation. Method and limits: About this study. Feedback is welcome by email at [email protected].